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Planning Your School Trip

Planning Your School Trip

Planning your school tour with Equity

When you travel with Equity, we aim to make it as easy as possible to plan and depart on your school trip. Whether you have already booked or are just doing initial research, take a look at the information and documents provided below to see how we can help you run a successful school tour!

How to book

1. Get a Quote

Find out how competitive our prices are by contacting one of our helpful sales specialists. Click on 'Get a Quote' and we will send you a tailor-made quotation, advising you on the best value for money options within 48 hours.

2. Make a Provisional Booking

When you like what you see, we will provisionally reserve wherever possible flights, Eurostar, rail, coaches and accommodation for up to 4 weeks. At this stage you are not financially committed.

3. Flexible Payment Option

We understand how difficult it can be for students to fund their trips therefore we only ask for an initial deposit to confirm your booking.

4. Confirming Your Booking

To confirm your booking deposits are required - the value of the deposit varies depending on destination and transport method. Please see below:

  1st deposit

UK Tours


European Tours by coach


European Tours by Air/ Train /Eurostar


World Wide Tours (including Americas)


Send us your initial deposits by cheque or BACS transfer. If we are booking flights with no-frills airlines we will also require a full passport names list with dates of birth at this stage. On receipt of the deposits and booking form we will confirm your travel arrangements and start work on planning your trip. You will be assigned a Product Delivery Specialist who will work with you to coordinate your trip. Click here to download a booking form.

5. Second deposits

Second deposits are payable no later than eight weeks after your first deposit - the value of the deposit varies depending on destination and transport method. Please see below:

  2nd deposit

UK Tours


European Tours by coach


European Tours by Air / Train /Eurostar


World Wide Tours
(including Americas)


6. Final payment

The balance of your booking is due 12 weeks prior to departure.

end faq

Equity Tour Inclusions

We have set out below what's included in a typical Equity school tour – however we can tailor make a tour package to suit your exact requirements, just let us know what you want when you enquire!

  • Return Flights / Eurostar / Coach / Ferry transfers
  • Accommodation on a bed & breakfast basis (room only in the U.S), with students accommodated in multi bedded rooms or dorms in some hostels (no bed share) and adults accommodated in single rooms (unless otherwise stated or requested)
  • En suite facilities for all rooms (excluding some hostels)
  • 24 hour duty office
  • Fully comprehensive travel insurance
  • A standard free place ratio of 1:10 on air tours and 1:8 on coach tours. These can be adjusted to suit your requirements.


Helpful Resources

Party Leader Resources

We understand that in the early stages of booking a trip with a tour provider, it’s key to drum up interest for your trip within your establishment; first to be given the go ahead and then to get the numbers necessary to make it viable. Here you have direct access to Letter templates, Savings Cards and Forms, as well as links to promotional materials to help advertise your tour to pupils.

Powerpoints to promote your trip...

We've put together powerpoint templates with information about Equity tours, which can be used to create interest in your trip. We've left space for you to add your own information, and included subject specific Equity tour information - just delete the slides that aren't applicable to your tour! Choose from a selection below for our most popular destinations...




We hope the information above answers all your questions, but if there is anything else we can help you with contact us online to ask a question or call 01273 648 248 and we will be happy to help!