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Travel Information

Travel Information

Equity travel information

There are huge benefits for young people on a school tour and at Equity we aim to make the planning and travel arrangements as straight forward as possible, so you can spend more time focused on getting the most out of the experience with your students. Make sure to download our ‘Before you go’ booklet before departing on a trip with us - it’s full of helpful information and travel tips for your tour.

For the latest travel advice from the Foreign, Commonwealth & Development Office including security and local laws, plus passport and visa information, check www.gov.uk/fcdo.

Passports & Visas

It is the responsibility of the Party Leader to ensure that all group members have the correct documentation to travel (both passport and visa), although your travel advisor will be happy to support you with any queries you may have in relation to requirements for your chosen destination.

Please be aware that Equity can only advise upon the requirements for British passport holders, so for non-British passport holders, requirements should be checked with the relevant embassies. All members of your party must hold a valid passport. Some countries require a passport to remain valid for a period after the date of entry to that country (typically 3 months) so we advise you to check the requirements of the destination at time of booking. We recommend that you take photo copies of all passports with you as well as leaving a copy with your emergency contacts in the UK.

Where visas are necessary it is the Party Leader’s responsibility to obtain these. If you have any overseas students in your group you may need to apply to the relevant Embassy many months in advance of travel.


Air Travel

Equity is a preferred partner of British Airways and we are therefore able to offer you some of the lowest group fares available with a scheduled carrier. With British Airways you are able to enjoy the convenience of frequent schedules and centrally located airports. British Airways fly from many cities throughout the UK to London on their domestic routes, allowing the possibility of onward connections to European and Worldwide destinations at economical fares.

Low Cost Airlines

Low cost airlines have revolutionised travel to many destinations. They operate from airports all over the UK, so in many cases there is no need to travel to London. However, to take advantage of really low fares you do need to book early.

Scheduled Airlines

We obtain the best scheduled airline rates available. For your tours we use British Airways, Virgin Atlantic, Continental Airlines, Air France, Lufthansa, KLM, Finnair and Emirates to name a few.

Out of range air tours

If you confirm your booking with us at a time when your flights are not on sale yet, we will provide you with a quotation which is a best estimate. On release of your flights we will confirm your final tour price. A flight supplement might incur. Please note that we will always try and avoid surcharges by looking at alternative travel dates or routes.

Passenger Names and Name Changes

All names must be submitted as per the passport in the booking form provided. Please note that incorrect names or name changes will incur a fee, the rate of which will vary depending on the airline you are traveling with. Some airlines do not permit name changes at all and a new ticket must be purchased. In this case the full cost plus admin fee will be charged. We ask you to be vigilant whilst filling in our provided passenger forms and double check all details are correctly entered.

Coach Travel

Our coach operators are well established and reliable, whether chosen by us or supplied by trusted agents. For more information please click here >>


24 hour support

24 Hour Support

Equity does as much as is possible to ensure your trip goes to plan, but should the unexpected happen, we have the knowledge and the resources to resolve any issues.

We operate a Duty Office on call 24 hours a day, 7 days a week. The Duty Office is staffed by an experienced team who have full details of your tour and can deal efficiently with any problems.




We hope the information above answers all your questions, but if there is anything else we can help you with contact us online to ask a question or call 01273 648 248 and we will be happy to help!